# Files and storage

Files are the originals behind a job: photos, PDFs, spreadsheets and supplier documents. For example, site photos from an inspection, or a signed customer agreement. Keeping them in one place means your team and your AI agent can always find the current version, instead of copies scattered across emails and chats.

## Find or add a file

1. Open **Files** to browse or search the workspace.
2. If a file belongs to a specific job, check that task too: files are often attached there.

Ask your agent to check first, rather than guessing:

~~~
In Forge, find the latest [file name] for [job]. Tell me its workspace path and the task it belongs to.
~~~

## Before you change anything

Don't assume a file has already been copied, shared or replaced just because it's linked from a task. Before you upload, move or replace a file, ask your agent to check the current version and confirm the safe next step.

## Before you upload

Forge stores workspace files in that workspace's own storage, not in chat. Being attached to a task gives it job context: it doesn't make the file public or change who can see it. Check the destination and who has access before you upload, replace or share a file.

~~~
Before uploading this file, tell me the workspace destination, who can currently access it and whether this will create a new copy or replace anything.
~~~

## Related help

- [Drawings and pins](/help/drawings-and-pins)
- [Sharing](/help/sharing)